Meeting of the Board of Directors
October 17, 2011
Esperanza Estates Ramada
Green Valley, AZ
The meeting was called to order at 1:10 by Secretary Joe McCalpin.
Board members present: Joan Moreaux, Boyd Morse, Dean Hess, Craig Surprise, Joe McCalpin and Barb McCalpin; Sam Barnard arrived late due to an emergency.
Board members absent: Tom Cooke and Stoney Brown were absent, but excused.
Announcements and Recognition of New Members: no announcements, and no new members attending the meeting.
Acceptance of previous minutes: There were no corrections to the September meeting minutes, which are considered approved.
Treasurerís Report:Joan Moreaux gave the treasurerís report, which showed the Association is operating with a surplus of $300 for the month.
Architectural:Craig Surprise reported that the houses currently for sale have been inspected and are in compliance with the CC&Rs. Several residents asked about the progress of the group considering changes to the allowed trim paint colors. It was noted that, while several owners had expressed interest in forming an ad hoc group to study the issue last spring, no organized group is currently known to be meeting to pursue the issue. It was noted that the board had not taken a position on the issue, but that it continues to encourage interested owners to develop a set of changes. (The changes would need to be available for discussion at the November board meeting--to allow time for them to be turned into a vote on the required CC&R changes; the vote could then be included in the information packet sent to homeowners in December, then voted on at the January Annual Meeting.)
Capital Projects:no report in the absence of Stoney Brown.
Common Areas:Dean Hess reported the primary problem in common areas has been the weed situation, which has been brought under control after spraying by Hot Desert Landscaping.
GVC:Joe McCalpin reported on the current activities of the Council. Alternate GVC Rep, Dean Hess, reported on the Council's efforts to control buffelgrass.
Neighborhood Relations:Boyd Morse reported there are no problems requiring action.
Recreational Facilities:no report in the absence of Tom Cooke.
Hospitality:Sam Barnard reported that three Parties are planned: 1) On the 31st, a Halloween Potluck at the Ramada complete with costumes, adult beverages and frivolity; 2) The second Tuesday of next month, there will be the usual Hamburger Night; 3) On December 7th, there will be a Pearl Harbor Day Party.
Neighborhood Watch:Mary Beth Wallace reported that a new Watch Zone (27) has been created on Calle Excelso, in the block just west of Holgado, to include five houses each from Zones 22 & 23. Cynthia Surprise is the Captain of the new zone.
Enhancement Team:Barb McCalpin spoke of the need for more storage for use by the Team.
Old Business: Boyd Morse reported that the Board completed the purchase of a used John Deere 'Gator' (4x4 utility vehicle), and a new 65 gal sprayer with spray bar for area application and 100' hose and nozzle for spot application of herbicide to control weeds. Questions were raised concerning liability, licensing, recordkeeping, training, providing prior notification of spraying in specified areas, and allowing owners to specify 'No Spray' areas they maintain. A report at the next Board meeting was promised.
New Business: Boyd Morse reported on an informal meeting with Pima County people; his discovery was that there would be no street resurfacing by the county in the foreseeable future. Boyd has initiated a study to try to develop ways to minimize further damage to our streets. It is abundantly clear that one of the principal contributors to street degradation is the number of trash haulers that roam our streets every weekday. The study will offer solutions to alleviate this problem.
Adjournment: The meeting was adjourned at 2:30 p.m.