Meeting of the Board of Directors
October 18, 2010
Esperanza Estates Ramada
Green Valley, AZ
The meeting was called to order at 1:00 by President Thomas Cooke.
Board members present: Bruce Liljegren, Joan Moreaux, Joe McCalpin, Barb McCalpion, Stoney Brown, Sam Barnard, and Dean Hess.
Board members absent: Absent but excused was Bob Hunton
Announcements: There were no announcements
Acceptance of previous minutes: There were no corrections to the September meeting minutes, which are considered approved.
Treasurer’s Report:Joan Moreaux gave the Treasurer’s Report. There were several items for discussion from the financial report, which Joan presented. We have one CD about to expire which needs to be renewed, and Joan was advised to go ahead with it at the best rate she could negotiate.
We have one delinquency on the dues payments from last year which will probably need to be written off due to the homeowner having filed for bankruptcy.
Joan has determined that it would be in the best interests of the HOA to change accounting firms due to the neglect of the present accountant to meet our deadlines for financial information, and other problems. She has located another firm, Tom Bradley CPA, and been quoted a fee less than we are currently paying. This firm is local, and that will make dealing with their office much easier than in the past. Following questions and a general discussion, it was moved and seconded that the HOA change its business to begin November 1 with the new firm, and terminate the present accountant. The motion passed.
Architectural: No report
Capital Projects: No report
Common Areas:Stoney Brown reported on the weed situation, which is being gradually handled to the best of the HOA’ s financial and other capabilities. We have learned that weed burning is not allowed by law in Pima County, and that activity will be curtailed. A complaint by a resident resulted in a citation being issued, which the HOA will deal with.
GVCCC:Dean Hess attended the last meeting in Joe’s absence. Not much going on currently with GVCCC. Dean has agreed to act as the alternate delegate.
Neighborhood Relations:Dean Hess reported peace and harmony is prevailing.
Recreational Facilities:Tom Cooke reported a timer has been installed on the salt water system for the pool to cut down on the chlorine readings, which were too high. A new skimmer thermometer has been installed for the spa, due to erroneous readings from the previous one. A leak in the pool enclosure watering system has been repaired.
Hospitality: Sam Barnard reportedHamburger Nite last Tuesday was a big success, and another is scheduled for November. There will be a Halloween party on the 31st of October. The Hospitality Committee has $984.60 in its account. The Committee is cognizant of the condition of the grill, and it will be replaced in the future when warranted.
Neighborhood Watch:No report.
Enhancement Team:Barb McCalpin repoted the usual fund-raisers are being planned, and the Team is seeking projects for this next year. One possibility is a surround for the garbage cans and cleaning implements at the Ramada.
Old Business:Tom Cooke gave a report on the Jeff Blake situation. He has dumped piles of dirt in the alleyway, and has an illegal structure there as well as storage of items not authorized to be in a common area. His back wall needs painting, and the area is overgrown with weeds. He has been requested to abate the problem but has ignored requests to do so. The Board agreed to give him an ultimatum, and if no compliance, to do the work and bill him for the costs. A visit to the site was made by the Board.
New Business: The Budget Committee will meet October 26 at 9:00 a.m. at the Ramada.
Ken Miller noted that Free Coffee and Donuts has started for the year and will be held the second Wednesday of each month.
Tom Cooke reported that there will be one or two vacancies this next year on the Board and candidates are needed.
Tom Cooke also reported on the problems being experienced with the Monday Morning Memo. Cox Cable refuses to send it out as it violates some of their new security rules. The Board moved to see if another free service could be located to send it out, and in default thereof, that a commercial service be found to send it out at HOA expense. The motion was duly seconded and passed. Craig Surprise will assist in this endeavor.
Miscellaneous Items: The patio heaters were removed from the Ellingson’s garage where they were stored over the winter.
Adjournment:The meeting was adjourned at 1:40 p.m.