Meeting of the Board of Directors
October 21, 2013
Esperanza Estates Ramada
Green Valley, AZ
A Quorum being determined, the meeting was called to order at 1:00 PM. There were no changes to the September meeting minutes which are considered approved.
I. Treasurer's Report: Joan Moreaux presented the Treasurer's report. She reported that we are under budget for the month of September ($2,820.60) and for the year ($9,524.86).
II. Committee Reports:
A. Architectural Control: Jim Lindberg reported that there have been no new projects proposed by residents in the past month. Jim, Joe McCalpin, and Ben Sheffield were requested to prepare a position paper for the Board specifying the rules for the use of T1-11 plywood on exterior modifications.
B. Capital Projects: Boyd Morse reported that Capital Projects efforts were directed towards Quad driveway repair.
C. Common Area Maintenance: Dean Hess reported on the activities of our landscape contractor over the summer. He said that one of the fall/winter projects would be to remove the sand build-up in the wash across Portillo from the Ramada. The use of waddles and spreader dams kept much of the sand away from the street.
D. Neighborhood Relations: No Report.
E. GVC: Joe McCalpin gave a summary of the Household Hazardous Waste event held on October 19th. A full report will appear in the Periodico.
F. Recreational Facilities: Tom Cooke reported that the Pickleball program was under way. Kevin Welsh reported that the new schedule for Pickleball days and start times has been set; the activities calendar appears weekly in the Monday Morning Memo. Tom also reported on possible leak issues at the pool. Proactive steps are being taken to reduce the possibility.
G. Hospitality: Sam Barnard reported that the Hospitality Committee will hold a Halloween Party and Potluck. Costumes are suggested. Libations will be provided. Sam also said the Tuesday Hamburger Nights will resume on the second Tuesday of November.
H. Neighborhood Watch: It was reported that both open Block Captain positions have been filled.
I. Enhancement Team: Joe McCalpin, reporting for Barb, noted that Enhancement's summer activities Included tiling the arches at the pool entrances and the purchase of a bookcase for the new book exchange program.
J. Gardeners: Bill Berdine showed off his new toy, a garden tractor, which will be used to carry water to Gardeners projects throughout the subdivision as well as a myriad of other uses. Bill said that the Gardeners were formulating plans for a great deal of restorative work for Mountain View Park and adjacent to the tennis/pickleball courts. The Gardeners plan to approach the Board looking for storage space for tools, supplies, and equipment.
K. Arts Club: Kevin Welsh reported that significant efforts were forthcoming on the Pueblo Village project.
III. Old Business: The issue of a homeowner refusing to remove a large bee colony from the ceiling and/or rear wall of his house on Circulo Napa was discussed. Action is being taken by the Board to alleviate this problem, including placing of a caution sign outside the rear perimeter wall to warn passersby of the hazard.
IV. New Business: It was reported that a new bee colony had settled in the courtyard perimeter wall of another residence. The Board discussed the Issue and determined that the homeowner was indeed responsible for the correcting the issue. After some discussion, the Board voted to authorize vice president Cooke to prepare a Board Resolution clarifying a homeowner's responsibility for removing bee infestations.
Having no further business, the meeting was adjourned at 2:27 PM.