Meeting of the Board of Directors
November 16, 2009
Esperanza Estates Ramada
Green Valley, AZ
The meeting was called to order at 1:00 by President Thomas Cooke.
Board members present: Joe McCalpin, Barb McCalpin, Bruce Liljegren, Joan Moreaux, Stoney Brown, Sam Barnard, and Bob Hunton
Board members absent: Absent but excused was Sandy Reed.
Announcements: There were no announcements.
Acceptance of previous minutes: There were no corrections to the October minutes, which are considered approved.
Treasurer’s report: Joan Moreaux gave the treasurer’s report. She provided details of the current financial statements, and reported generally the HOA is operating under budget to this point in the year. She also reported that the ad hoc budget committee had met and determined an appropriate budget for 2010, which does not involve an increase in the annual assessment. She explained the new proposed budget and upon motion duly made and seconded, the operating budget was approved, with the capital budget left to be determined after further discussion this coming week. The capital budget will then be approved at the December Board meeting.
Architectural: Bob Hunton reported that he had written several letters to persons within EE who appeared to have compliance issues with the CC&R’s. All but a few had responded positively, and it was decided that those who had ignored the matter would be reviewed for further handling. A proposal for the construction of a closet for a hot water tank by Spencer Thomas in his courtyard was approved.
Capital Projects: There are currently no on-going capital projects; however Barb McCalpin has scheduled a meeting this coming Monday, November 23, to review the capital projects that need to be funded for the coming year. Once determined they will be presented to the Board for enactment.
Common Areas: Stoney Brown reported that matters are pretty well under control in the common areas. Two new trees have been planted to replace those that were recently removed from the Esperanza Blvd. common area, and arrangements have been made to have them watered regularly. The Oleanders at the tennis/pickle ball court are being watered, with the water coming from the connection of John Meek. These plants are showing signs of recovery from the lack of adequate rainfall this past monsoon, and should pull through.
GVCCC: Bruce Liljegren reported briefly on the recent GVCCC activities. A full report will appear in the November Periodico.
Neighborhood Relations: Sam Barnard reported on a few matters involving minor issues that had been handled, but there are no matters of serious concern. Peace and harmony is prevailing generally in our neighborhood.
Recreational Facilities: Tom Cooke reported that the tennis/pickle ball court is now being used 6 days a week with pickle ball 4 days and tennis 2. A general discussion was held about the possibility of closing the pool during days when the ambient temperatures fail to reach a minimum level, in order to conserve fuel. It was decided to refer this to an ad hoc committee for discussion and a recommendation, possibly implement the same for a trial period, and then discuss it in further detail at the annual meeting in January.
Hospitality Committee: Sam Barnard reported the Hospitality Committee held a Hamburger Nite earlier this month and it was well attended. More events are being planned for later on, which will include more Hamburger Nites and other parties. The current BBQ is shot, and will need replacing. It is a unit that was never high-end and has been used extensively over the past 4-5 years, and is worn out.
Neighborhood Watch: Mary Beth Wallace reported all is well with the Neighborhood Watch Committee. New signs have been installed with the help of Bob Hunton and a couple of other residents
Enhancement Committee: Geri Lindberg reported the Enhancement Team is in good shape and did well on its garage sale this past month. The purchase of two additional sun/wind screens for the ramada will pretty well deplete the team's ready funds. Additional fund raising activities are being planned, with the next one to be a wine and cheese event on December 2. A “pet corner” is being readied at the Ramada and will involve the sale of plaques for pets to memorialize them; a “brick blitz” will be made to try and sell memorial bricks to raise additional funds.
Old Business: No old business.
New Business: Tom Cooke reported that bids had been received from 2 contractors for re-plastering the pool, and are both in the range of $8,000. It was decided to ask both contractors to meet with the Board to discuss their proposals in further detail before making a decision and deciding to move ahead with this project. The pool was last plastered about 15 years or more ago, and the work is past due to be redone. Thanks were extended to Sandy Reed for initially meeting with the contractors and obtaining the bids, and he will be asked to set up meetings with both in the near future.
It was noted that 3 seats on the Board will be open this next year, and there are presently 3 candidates who are occupying these seats who will run for re-election. Additional candidates may be determined in the future, if there is interest.
There was a general discussion on street parking within the subdivision, and the authority of the Board to enforce the rules set.
Adjournment: The meeting was adjourned at 2.02 p.m.