Meeting of the Board of Directors
December 15, 2008
Esperanza Estates Ramada
Green Valley, AZ
The meeting was called to order at 1:20 by President Thomas Cooke.
Board members present: Joe McCalpin, Barb McCalpin, Joan Moreaux, Bob Hunton, Stoney Brown, and Ken Miller.
Board members absent: Absent but excused were Bruce Liljegren and Sam Barnard.
Announcements: There were no announcements, and no new members present.
Acceptance of previous minutes: The November minutes were approved.
Treasurer’s report: Joan Moreaux gave the last month’s treasurer’s report, which is unremarkable. She also presented the status of the 2009 dues collections, which are at about 35% currently. The audit reports from the HOA’s accountant have been received for the past 2 years. No irregularities are noted.
Architectural: Bob Hunton reported that letters have been sent (by the Board Secretary) to the owners whose back gates are in need of work/replacement. He has had a couple of calls. He and Joe McCalpin will be volunteering to paint the gate of an owner who is not capable of doing so. The situation will be monitored for compliance by those who have been notified.
Capital Projects: Barb McCalpin reported that there are no ongoing capital projects, but the lampposts will require a course of action in the future. Everyone knows they are a problem that will have to be dealt with. Future timing on this is uncertain, but at least the seed of the idea needs to be put forth at the annual meeting to get people thinking about it.
Common Areas: Stoney Brown reported that the new landscapers will begin the first of 2009, and intend to use a zonal system to do the maintenance. He has met with the manager of the new firm, Hot Desert Landscape, and they are lined out to begin on schedule in January.
GVCCC: Bruce Liljegren was absent from the meeting so there was no report.
Neighborhood Relations: Bruce Liljegren was absent so there was no report; however, no problems are known.
Recreational Facilities: Tom Cooke reported the tennis court is still receiving attention from Gary Beaty, who has been gradually expanding the new court surface to the perimeters of the fenced court enclosure. The new surface on the court appears to be working out well.
Another bid for conversion of our pool to salt water in lieu of a chlorine system has been received, and the price appears to be within the proposed 2009 budget. This one is from Green Valley Pools and Spas, our current pool maintenance company. As soon as something in writing is received from this firm, formal action can be taken on this.
Hospitality Committee: The Committee has $1,041.08 on hand, after paying for the costs of the Christmas Party and plumbing supplies for the new sink. The Christmas Party was highly successful. They have put together their schedule for the first 5 months of 2009, and are planning 5 Hamburger Nites and 4 parties.
Neighborhood Watch: Mary Beth Wallace reported. A meeting of the NW block captains and assistants was held recently and was well attended. All seems to be under control with the Neighborhood Watch program.
Enhancement Committee: Barb McCalpin reported for the Team. The Christmas Bazaar was successful, although it was a learning experience for the Team as well. They are working on several ideas for future enhancements, including the possibility of additional solar screens and a sound system for the Ramada. The big garage sale will be held in the spring and they are soliciting donations for that. The new kitchen area for the Ramada is now complete, and they are very pleased with it.
Old Business: Tom Cooke reported on the ongoing situation at 1001 Regalo, a house which has been empty for years. It is owned by a California person, who never takes care of the yard, thus forcing the HOA to do it and then bill her. She does pay the bills, but for reasons unknown refuses to hire a caretaker. This year it was necessary to eradicate a colony of bees that had taken up residence in one of the patio walls. She was billed for this as well--which was done by Board members Stoney Brown and Tom Cooke. The recent yard work was done by Stoney and Bob Hunton.
New Business: Joe McCalpin reported on the status of the annual meeting, and that a “stuffing party” will be held December 19th, when the material for the annual meeting will be readied for mailing. All appears to be on track.
Adjournment: The meeting was adjourned at 1:45 p.m.