Minutes of Meetings


Esperanza Estates Homeowners Association

Special Meeting of the Board of Directors

February 1, 2009

Esperanza Estates Ramada

Green Valley, AZ

A special meeting of the Board of Directors was called for February 1st, pursuant to notice as provided in the bylaws. The meeting was called to order at 12:00 pm by President Thomas Cooke.

Board members present: Joe McCalpin, Barb McCalpin, Bruce Liljegren, Sam Barnard, Sandy Reed, Joan Moreaux, and Thomas Cooke. Due to shortness of the notice, Bob Hunton was excused. Stoney Brown as also excused due to a medical issue.

Purpose of the Meeting: Thomas Cooke advised that the purpose of the meeting was to examine bids and discuss taking action to bring the EE pool and spa into compliance with a new federal law known as the Baker Act. This statute requires that all semi-public pools and spas have installed a special anti-suction drain system, which technically should have been completed by December, 2008, but was not because of lack of information about the requirement. This meeting was called as a special meeting to expedite action on the matter without waiting to the next regular Board meeting, which is 3 weeks away.

Discussion: Bids for the necessary work had been received from two firms. After a discussion of the options, the Board elected, on motion duly made and seconded, to accept the bid offered by E-Konomy Pool Service and Supplies, of Tucson, in the sum of $1247.64 total. Funds are available in the regular 2009 budget to take care of this expense.

The Chairman will contact the successful bidder immediately and ask that the work be expedited as much as possible. It will be necessary to close the pool and spa for approximately 3 days while the work is being done, due to the necessity to first drain them.

E-Konomy Pool Service will also be asked to bid cosmetic work on the cool decking around the pool and spa.

The meeting was adjourned at 12:45 pm.