Meeting of the Board of Directors
February 16 , 2009
Esperanza Estates Ramada
Green Valley, AZ
The meeting was called to order at 1:00 by President Thomas Cooke.
Board members present: Joe McCalpin, Barb McCalpin, Bruce Liljegren, Joan Moreaux, Bob Hunton, Sam Barnard, and Alexander Reed.
Board members absent: was Stoney Brown.
Announcements--Special Presentation: There were no announcements. A special presentation on the GV Fire Corps lock box program was made by Dave and Judi Smith.
Acceptance of previous minutes: There were no corrections to the annual meeting minutes, for the January meeting, which are considered approved.
Treasurerís report: Joan Moreaux gave the treasurerís report. She provided details of the current financial statements, and reported generally the HOA is operating under budget to this point in the year. Nearly all of the annual assessments have been collected and there are only a couple of the special assessments that have not been paid. A name change was necessary on one of our accounts to bring it into compliance with the accountantís requirements for funds that are in an account for an unspecified use. Upon motion duly made, seconded and passed, this change was approved.
Architectural: Bob Hunton reported on a few minor items; nothing requiring Board action. A survey on the situation regarding the back gates has resulted in almost all of those contacted having taken the prescribed action for repair or replacement of the gate.
Capital Projects: Barb McCalpin reported that there are no ongoing capital projects currently. The pool improvements will be covered by the report on recreational facilities to be given later in the agenda.
Common Areas: Stoney Brown was absent, but it was reported by Tom Cooke that there did not appear to be any problems with the common areas that are not being routinely handled. The new landscapers seem to be doing a fine job. They are working in EE on Thursdays.
GVCCC: Bruce Liljegren reported briefly on the recent GVCCC activities. A report will be filed with the Periodico editor for publication in the January issue.
Neighborhood Relations: Sam Barnard reported that peace and harmony is prevailing in EE neighborhoods. No problems have been noted.
Recreational Facilities: Tom Cooke reported that the necessary work to bring the pool and spa into compliance with the federal law on drainage systems has been completed, and both have been refilled and are in operational status. The new salt-water system has been activated and should be stabilized and in operation at this time, but it may take some time to become fully operational because of the need to determine the exact salt requirement. Bids are still being received on doing cosmetic work on the cool decking.
The work on completing the surfacing on the tennis court has pretty much been completed, and over 99% of the court surface has been finished. The court has been receiving much more use now since the pickleball program has been initiated. All looks well with the tennis court at this time.
Hospitality Committee: Sam Barnard reported on the recent activities of the Committee. They have $893.48 on hand currently, and are prepared for the Hamburger Nite tomorrow. They plan on a dinner for the St Patrickís Day festivities and will sell tickets for it beginning Tuesday the 17th of February. The tickers will sell for $10 and will be limited to 100.
Neighborhood Watch: Mary Beth Wallace reported all is well with the Neighborhood Watch Committee.
Enhancement Committee: Geri Lindberg reported the Committee has approximately $2500 on hand. Plans for the garage sale are going well and the plan is to use the proceeds for a sound system in the Ramada. Donations are coming in fairly well for the sale, which will be held March 7th.
Old Business: There was no old business to be brought before the meeting.
New Business: Ben Sheffield gave a preliminary report on the lamp post situation with the results of his investigation. Additional meetings will be required on this issue to fully flesh out the problem and the various solutions that may be available.
A brief report was given on the proposed sound system for the Ramada that is being worked on by Eric Ellingson and Lance Ewing.
Adjournment: The meeting was adjourned at 2:00 p.m.