Meeting of the Board of Directors
April 18, 2011
Esperanza Estates Ramada
Green Valley, AZ
The meeting was called to order at 1:00 by HOA President Thomas Cooke.
Board members present: Joe McCalpin, Stoney Brown, Craig Surprise, Boyd Morse, and Dean Hess.
Board members absent: Sam Barnard, Joan Moreaux, and Barb McCalpin were absent but excused.
Announcements: It was announced that, due to the recent death of Ed Moreaux, husband of the HOA treasurer Joan Moreaux, Joan would be absent from the meeting today, and that an obituary would be published in the Wednesday edition of the Green Valley News. A visitation for Joan will be held from 2 to 4 at the Green Valley Mortuary on Thursday, April 21. The Board extended its condolences to Joan and the Moreaux family.
Recognition of New Members: new homeowners representing two households were recognized and welcomed to the community.
Acceptance of previous minutes: There were no corrections to the March meeting minutes, which are considered approved.
Treasurer’s Report: In Joan Moreaux’s absence, there was no treasurer’s report. Joe McCalpin gave a brief summary of the current financials.
Architectural: Craig Surprise and Dean Hess gave a summary of the status of a large number of Architectural Control issues that have been addressed by the Committee; the log of issues, both active and closed, is being provided to the Board on a regular basis. This log allows a running track to be kept of all pending A-C matters, and in the future, will provide a permanent history of Board actions taken on all matters falling within the jurisdiction of this Committee, making it readily available for reference. It was noted that more and more homeowners are contacting the Committee before embarking on any exterior projects, and this was noted as a good sign. The Committee is trying to be pro-active, rather than re-active, on architectural compliance matters.
A homeowner in attendance, Robert Harrison, read a lengthy letter, indicating his displeasure with the CC&R requirement to use Norfolk Brown paint on exterior wood. He also stated that he felt the Board was not uniformly enforcing various provisions of the CC&Rs. The procedure for changing the CC&R’s, possibly to permit new, different or additional colors, was summarized. He was asked to provide specifics regarding claims of a lack of uniform enforcement of any CC&R provision to allow the board to follow up.
Another homeowner in attendance, Lonnie Borgmann, read a letter complaining about the deportment of one of the AC Committee members. He was asked to file the complaint with the chair, but failed to do so. Hence, no action has been taken or will be taken about the matter.
Capital Projects:In Barb McCalpin’s absence, there was no capital projects report.
Common Areas:Steve ('Stoney') Brown reported. Mistletoe has been observed in two common area trees and will be removed by a private contractor we use for that purpose.
The regular landscape crew will begin to cut off the dead palm branches on our shorter common area palms beginning next week. Regular trimming on the taller palms will take place at the usual time, around the end of June and the first part of July.
Stoney recommended removal of the accumulation of sand at the bottom portion of Bridge Park wash to keep it from flowing out into the street when the monsoon rains hit this summer. He was asked to get bids on the cost for doing the work and to bring them back to the next Board meeting.
One tall Saguaro in the yard of a quad on del Sur appears to be cracked and unsalvageable; it will be inspected and will probably have to be removed.
GVC:Joe McCalpin explained what the Council has been doing.
Neighborhood Relations:Boyd Morse reported that peace and harmony is prevailing in Esperanza Estates.
Recreational Facilities:Tom Cooke reported that the new furniture for the pool has been ordered and should arrive here within the next 2-3 weeks. At that time, the old furniture will be offered for sale to residents, as much of it still has some life left in it. As much notice as is practical will be given prior to the sale, and the furniture will be offered on a first-come-first-served basis.
The problem of swimmers and spa users failing to take showers before using the pool or spa was discussed; some steps will be taken to try and assure compliance with this rule.
Termination of the largely unused water service at EE Park on Holgado was discussed; following that, a motion was made, seconded, and approved to discontinue the service. This change will save the HOA approximately $180 per year.
Hospitality Committee:No report
Neighborhood Watch:Mary Beth Wallace reported that an assessment of the needs of EE residents, particularly older residents with special needs, will be made in the near future. She requested that all residents help to ensure that this information is accurate.
Enhancement Team:Geri Lindberg reported that the Team will be going dormant for the summer months, and has no projects planned.
Old Business:Ben Sheffield reported on his analysis of the areas of the EE bylaws that need to be looked at for possible revisions, based on changes to the Arizona statutes, and provided written material on his findings for the Board to consider. Ben indicated there are questions about possible changes to the CC&R’s which will require further investigation and some input from the Board’s legal counsel. The Board thanks Ben very much for his help on this issue.
There was a discussion about emphasizing the need for all homeowners who are winter residents to make arrangements to have their yards and trees taken care of during periods of their absence.
There was a general discussion about changing the pool winter hours. No action was taken at this meeting, as the Board wants to look at the feasibility of tying the changes to temperature levels to see if that would be practical. Since the winter hours won’t go into effect again until November, there is sufficient time to study this issue and the other ramifications of making such a change. It was noted that the expense of natural gas to heat the pool is the driving force behind considering these changes.
It was noted that about 18 yards of new gravel has been placed around the subdivision, mainly in quad yards, for refurbishment.
Dean Hess reported that additional meetings will be held in the future on the garbage truck issue, to possibly limit the number of trucks using the streets.
A request submitted by the owners of 615 and 621 Nueva to raise a common patio wall was approved by motion duly made, seconded, and approved.
Miscellaneous Items: None discussed.
Adjournment:The meeting was adjourned at 2:10 p.m.