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Esperanza Estates Homeowners Association

Meeting of the Board of Directors

May 16, 2011

Esperanza Estates Ramada

Green Valley, AZ

The meeting was called to order at 1:00 by President Thomas Cooke.

Board members present: Joe McCalpin, Barb McCalpin, Sam Barnard, Joan Moreaux, Stoney Brown, Craig Surprise, Boyd Morse, and Dean Hess.

Board members absent: None

Announcements and Recognition of New Members: There were no announcements, or new members attending the meeting.

Acceptance of previous minutes: There were no corrections to the April meeting minutes, which are considered approved.

Treasurerís Report: Joan Moreaux gave the treasurerís report, which was largely unremarkable. Natural gas use is trending down as the weather warms. We are slightly over budget for the year, but not so of consequence.

Committee Reports:

Architectural Control (A-C): Craig Surprise reported a large number of new garage doors needing paint have been handled through requests to the owners.  Issues with maintenance of a number of masonry block curbs located in HOA common areas have been noted and will require attention by the Committee.  24 non-compliance issues and/or 'for sale' inspections have been successfully closed since the start of the year, but some 40-odd issues remain open; efforts to resolve each of them by working with the individual homeowners will continue.

Tom Cooke noted his concern about the number of A-C matters the Committee has turned up since the beginning of the year, and has asked to work with Craig on A-C matters in the future, to try and get up to speed on the large number of issues still pending.

Capital Projects: Barb McCalpin has asked to be relieved as the chair of this Committee due to her involvement with the Enhancement Team, the Bienvenidos a Esperanza Committee, and the new Garden Club.  Accordingly, Tom Cooke has asked Dean Hess to take the chair of this Committee beginning in September, when he will leave A-C to assume the Capital Projects chair.

Common Areas: Stoney Brown reported. The seed pods of our tall palms appear to be developing earlier this year than normal; it appears possible that we will be able to have the common area palms trimmed in the near future, instead of waiting until the end of June, which is the normal time. Stoney will begin talks with Monstrosity Tree Service on this issue.

Our tree service has bid on the removal of a tree, severely damaged by the unusually cold weather this winter, from a quad yard on Holgado.  A bid has also been received for removal of the top of a Saguaro which has cracked and may be about to fall; the cactus is located in a quad yard on del Sur. This will probably have to be done soon.

GVC: Joe McCalpin explained what the Council has been doing.  A full report will appear in the Periodico.

Neighborhood Relations: Boyd Morse reported that peace and harmony is prevailing in Esperanza Estates. A matter involving a clothes line has been dealt with.

Recreational Facilities: Tom Cooke explained that the new pool furniture has arrived and been put in service. Some of the old furniture was sold, and what didnít sell will be donated to the White Elephant.

New signs have been posted in the pool enclosure reminding pool/spa users to shower.

Water service at EE Park on Holgado has been discontinued, after being deemed unnecessary.

Changing the pool winter hours will be dealt with at a later time.

Hospitality: Sam Barnard reported that a Memorial Day potluck will be held. Details will be reported when finalized.

Neighborhood Watch: Mary Beth Wallace was not present at the meeting, but a short report was made by Joan Moreaux.  A recent NW meeting was held at which about half the Block Captains were in attendance.  A meeting with the rest will need to be scheduled.

Enhancement Team: Barb McCalpin reported the new rope lights paid for by the Team have been installed at the Ramada.  The Team has also funded a study of the Ramada acoustics which is being completed by a consulting acoustical engineer from Tucson; we are now waiting for the consultant's report to determine what next steps we can take to improve the Ramada acoustics. The Team also wants to study the feasibility of installing additional power outlets on the Ramada kitchen island to allow more high-draw appliances to be connected during events.

Old Business:

Changes have recently been enacted to the Arizona statutes by the state legislature that may affect the HOA.  How to best present these without rewriting the CC&Rís is under examination.

New Business:

There was a discussion about emphasizing the need for all homeowners -- part-time, full-time, and absentee -- to make arrangements to have their yards and trees taken care of when they are not able to do so.  After a motion, duly made and seconded, it was

VOTED: That the EEHOA Board of Directors is authorized to add a discretionary surcharge of up to 50 percent of the cost of corrective work, to be billed to the homeowner, if, after giving notice to a homeowner and allowing a reasonable time for completion of the work, the homeowner has not taken action to bring their yard or tree[s] into compliance with the CC&Rs.

Following a general discussion regarding the Board's desire to facilitate notice to all residents of meetings and events, and after a motion, duly made and seconded, it was

VOTED: That the EEHOA Board of Directors is authorized to purchase two ďAĒ type two-sided signs with removable lettering, to be placed temporarily in conspicuous locations within Esperanza Estates to advise residents of HOA meetings, Board meetings, and other events, with removal of the signs to be made thereafter.

Bob Harrison provided a brief update about his committee which is working on possible new colors for EE house trim. The Board will be kept advised of progress, Bob reported.

Miscellaneous Items: a letter of resignation from Charl Petry was acknowledged.  A future discussion on reassigning some of her duties will be held.  A note of thanks will appear in our EE publications thanking Charl for her many years of service to the HOA.

Adjournment: The meeting was adjourned at 2:06 p.m.


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