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Meeting of the Board of Directors May 21, 2012 Esperanza Estates Ramada Green Valley, AZ The meeting was called to order at 1:00 by Vice-President Thomas Cooke. Board members present: Joan Moreaux, Boyd Morse, Dean Hess, Jim Lindberg, Joe McCalpin, and Sam Barnard. Attending via electronic means were Eric Ellingson and Stacie Meyer. EE homeowner Ken Adler attended the meeting via electronic means from Colorado. Board members absent: None Announcements: There were no announcements. Acceptance of previous minutes: There were no corrections to the April meeting minutes, which are considered approved. Treasurer’s Report: Joan Moreaux presented the treasurer’s report, which was largely unremarkable. Boyd Morse reported on the formation and preliminary activities of the newly formed Finance Committee, which will give a report at the June meeting. Committee Reports: Architectural: Jim Lindberg reported on three current projects. Two of them, at 747 Napa, and 920/930 Napa, were approved by the board. One at 651 Nueva is a project for which the owners failed to apply for approval prior to beginning work, but which appears to be a non-controversial upgrade which would be routinely approved. Jim will discuss the CC&R pre-approval requirements with the owners to assure future compliance. Capital Projects: Boyd Morse reported the capital projects currently under way and under consideration involve the restrooms at the Tennis/pickle ball court, and the repair of certain quad driveways. He noted that the board would hear a report on both later in the meeting from Ben Sheffield, who is acting as board liaison for both items.Common Areas: Dean Hess reported he had received a proposal from an AZ licensed contractor, Arivaca Junction Landscape and Design ['AJ'], to provide general common area maintenance at a cost that is approximately $500 less per month than we are paying under our current contract with Hot Desert Landscaping. The proposal gave more man-hours of service at a lower price. Considerable discussion ensued, the jist of which was: there are questions as to whether AJ will be in complinace with the state law on worker’s compensation, and whether, if we are considering a change in providers, we should open the process to competitive bidding by others. A motion was made, seconded, and passed to table further consideration of the AJ proposal until October, and to continue our contract with Hot Desert Landscaping in the interim.GVC: Joe McCalpin presented a brief overview of what the GVC is doing. (Details will appear in the upcoming Periodico, as usual.)Neighborhood Relations: No report. Recreational Facilities: Tom Cooke reported on several recent events at the pool. Both the solar, and gas, heating systems recently needed repairs, now made, and a new skimmer thermometer has been installed to replace an old one which had been giving wrong temperature readings. Thanks were extended to Eric Ellingson and Ben Sheffield for designing and installing a handicap entrance means to the pool enclosure.Hospitality: Sam Barnard reported that the Hospitality Committee has plans for Memorial Day and Fourth of July functions.Neighborhood Watch: Mary Beth Wallace provided a current report on the activities of the NW group.Enhancement Team: Barb McCalpin reported that a “tune-up” had been done for the Ramada shades, including the replacement of one of the hooks which operate the mechanisms--all at no charge by the company that did the original installation. The Team will be fairly inactive until the fall months, but has lots of plans for the coming year, including a home and garden tour.Old Business: No old business.
New Business:
Ben Sheffield reported on the status
of the new restroom facilities at the tennis/pickleball
courts. All
permits have been finalized; sewer and water lines, as
well as the rough plumbing, have been installed; the concrete
footings, floor, and sidewalk have been poured; laying
of the concrete
block walls was scheduled to start today. Thanks were extended to Craig Surprise for his repair work on the fountain in Sunset Park--out of service for several months due to a defective pump, but now working well. The HOA has received a letter of thanks from the GV Food Bank for its contributions during the last quarter of the year. A new BBQ for use at the Ramada will be obtained shortly, courtesy of a gift from EE homeowners Paul and Kathy LaVanway. Thanks to EE webmaster, Craig Surprise, who recently completed the work to make Board meeting attendance by 'electronic means' possible--and for his (& Cynthia's) computer class for EE residents who want to learn to better use their computers. There being no further business to be brought before the meeting, it was adjourned at 2:15 pm.
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