Meeting of the Board of Directors
September 15th, 2008
Esperanza Estates Ramada
Green Valley, AZ
The meeting was called to order at 1:00 by President Thomas Cooke.
Board members present: Joe McCalpin, Barb McCalpin, Bruce Liljegren, Joan Moreaux, and Bob Hunton.
Board members absent: Absent but excused for medical reasons were Ken Miller and Stoney Brown. Excused for out of state travel was Sam Barnard.
Announcements: It was announced that our new webmaster, Craig Surprise, will hold a seminar on the website and the new Forum feature at Sunset Ramada on Wednesday, September 17th, beginning at 9:00 a.m.
Special Presentation: Arleen Boyuls made a special presentation on emergency preparedness.
Acceptance of previous minutes: There were no corrections to the June minutes, which are considered approved.
Treasurerís report: Joan Moreaux gave the treasurerís report. She provided details of the current financial statements, and reported generally the HOA is operating under budget to this point in the year. Nearly all of the special assessment has been collected, with only $330 remaining unpaid. The Ramada indebtedness has been fully paid. A meeting of the budget committee will be scheduled sometime in the next month to work on the 2009 budget. Some of our service contracts should be looked at and possibly re-bid.
Architectural: Bob Hunton reported on a few minor items; nothing requiring Board action. A survey of the situation on back gates is underway and a report will be made in October.
Capital Projects: Barb McCalpin reported that there are no ongoing capital projects currently, but that the budget committee needs to take a realistic look at future capital requirements and try and come up with a plan for implementation.
Common Areas: Stoney Brown was absent, but it was reported by Tom Cooke that the number one problem in the common areas currently is weed control. AAA had their large spray equipment in EE last week and covered a number of the larger areas, but it isnít known if they finished all of them. If not, they will be called back.
GVCCC: Bruce Liljegren reported briefly on the recent GVCCC activities.
Neighborhood Relations: No report.
Recreational Facilities: Tom Cooke reported that he is continuing to look at the best manner of handling the tennis court resurfacing so it will last longer that the usual repairs have in the past. Everything is in fair shape at the swimming pool, but the pool decking needs cleaning and some repair. The only real problems at the pool over the summer were caused by errors of the pool service company.
Hospitality Committee: Scottie Blum reported the Fall schedule for Hamburger Nites will begin in October. A Christmas party is being planned but no details are available yet. The schedule for the Spring will be worked out alter in the year. The Committee has $1414.73 on hand.
Neighborhood Watch: Mary Beth Wallace reported all is well with the Neighborhood Watch Committee. A few of the Block Captains have been replaced over the summer months.
Enhancement Committee: Lois Blacker reported the Committee has $2917.74 on hand. Plans include enhancement work on the Ramada kitchen area this Fall which will take a part of this. Fund raising activities will take place over the winter months.
Old Business: Tom Cooke reported on a couple of repairs underway, at the tennis shed (new doors) and on the Sunset Ramada spotlight (new sensor). Bruce Liljegren reported that a new back for the Rod Pearson Memorial Bench will be installed to replace the one that had cracked.
New Business: Tom Cooke reported he had received a solicitation to put on a fruit and produce demonstration for the HOA residents, by one Al Bernardi. This can be done at no charge if 50 people attend and if not the charge is $150. It was suggested that this be done in conjunction with a Hamburger Nite--which would guarantee the attendance level. An attempt will be made to schedule this over the next months.
Adjournment: The meeting was adjourned at 1:55 p.m.