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Esperanza Estates Homeowners Association

Meeting of the Board of Directors

September 21, 2009

Esperanza Estates Ramada

Green Valley, AZ

The meeting was called to order at 1:00 by President Thomas Cooke.

Board members present: Bruce Liljegren, Steve Brown, Joan Moreaux, Bob Hunton, & Sandy Reed. Absent but excused were Sam Barnard, Joe McCalpin, and Barb McCalpin

Announcements: Two new residents, Dean and Mary Hess of 779 Napa were welcomed. There were no other announcements.

Acceptance of previous minutes: The June, 2009 minutes were approved.

Treasurerís report: Joan Moreaux gave the treasurerís report. She provided details of the current financial statements, and reported generally the HOA is operating under budget to this point in the year. Action has been taken for collection of past due annual assessments against several people and litigation is pending in one case. The natural gas billing cycle has changed and this has caused a larger than normal monthly billing, but it should straighten out next month. The tax returns have been filed, and Joan has taken action with the HOA accountant to assure the financial statements are more reflective of reality in several areas.

COMMITTEE REPORTS:

Architectural: Bob Hunton reported on several items. Letters he sent requesting compliance with a few violations have been well received and action taken in most of the cases to correct problems. There is one paint color issue still under examination. He has received a request for installation of a front gate that is unconventional, and expects the person requesting this change to appear next month at the Board meeting to explain it. Preliminary information suggests it may be a CC&R violation.

Comments were made that there are several houses in EE that need to be painted, and Bob and Bruce Liljegren will take a survey to determine them and report back. A course of action will then be agreed upon.

A new resident, Dean Hess, presented plans to add a room to his home. It will be within his patio area. The plans were examined. He was given conditional approval by a motion duly made, seconded, and passed, subject to presenting a final plan on the outside finish--which he was advised would need to match the existing structure.

Capital Projects: There are no capital projects under way at this time.

Common Areas: Steve Brown reported that matters are pretty much under control in the common areas. Some recent weed spraying has taken place which seems to have matters pretty well under control. The light rains we have had this monsoon have made the normal weed problem much less than we usually experience. He and Bob Hunton have been doing a lot of volunteer work around various common and yard areas in the subdivision to keep on top of things.

There is a tree at the corner of Portillo and Esperanza Blvd. that needs to be looked at by the Tree Committee as it appears to be dying.

The common area palms and a few other large trees in the subdivision were all trimmed in late June, after the last Board meeting before the summer recess.

GVCCC: Bruce Liljegren reported briefly on the recent GVCCC activities.  A full report will appear in the next Periodico.

Neighborhood Relations: In Sam Barnardís absence, Tom reported on the single issue, being an old unlicensed vehicle that was parked in a driveway on Nueva for over a year, and following a complaint and discussion with the owner, the car was moved. However it was only moved to another driveway on Napa, where it will likely be a problem as well. The car is not licensed and that makes it a violation of the CC&Rís. One neighbor has indicated she will be filing a complaint, and when that is received, the matter will be handled again.

Recreational Facilities: New benches have been obtained for the tennis court, where they were sorely needed due to the number of players now using the facility. They were obtained at a bargain and paid for by Sandy Reed, who presented the billing for reimbursement. Upon motion duly made and seconded, it was passed that reimbursement be authorized in he sum of $161.94. Sandy pointed out that thanks are due to John Meek, who had his handy man assemble the benches. The other recreational facilities all appear to be running pretty much problem-free.

Hospitality Committee: No report.

Neighborhood Watch: Mary Beth Wallace reported she has found a replacement for the Neighborhood Watch program for Sheila Bennenís area, and is looking for another to replace Audrey Boffa, who has sold her home and will be moving. Two new Neighborhood Watch signs have been obtained and need to be installed. Bob Hunton agreed to help on this.

Enhancement Committee: No report.

Old Business: There was no old business.

New Business: Tom Cooke reported that repairs were needed on the door jams for the pool restrooms, both of which are showing signs of long-term water damage. It was agreed that we would hire the local handy man duo of Emil Zeimer and Paul Rowland to take care of this.

Bruce Liljegren reported that it would be a good idea to remind people to check their watering systems, as these systems fail periodically and when they do, it can cause a lot of problems besides just a high water bill.

Adjournment: The meeting was adjourned at 2:00 p.m.

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