Esperanza Estates Homeowners Association
Meeting of the Board of Directors
Esperanza Estates Ramada
Green Valley, Az
October 15, 2007
The meeting was called to order at 1:00 by President Thomas Cooke.
Board members present: Ken Miller, Sheila Bennen, Joe McMahon, Steve Brown, Robert Hunton, Joan Moreaux, and Robert Frost.
Board members absent: Joe McCalpin
Comments to the Board: Walter Stremme was recognized by the Board, and addressed the fact that he thought permitting a non-resident to address the Board, as had occurred at the September meeting, was improper and out of order.
Nancy Moore addressed the problem of the deteriorating conditions at the tennis court, and presented photos in support of her statement. Tom explained the problem with the court was the fact that it had been originally constructed on unstable soil, and that about all the Board could do was to try and resurface it periodically to try and keep it from becoming worse. It will be considered for repairs at the budget committee meeting to be held in November.
Acceptance of previous minutes: The minutes of the September Board meeting were approved with one correction; that the proposal for submission of a special assessment be considered for resubmission at a special meeting in the future, and not at the annual meeting.
Treasurerís report: Joan Moreaux gave the treasurerís report. We are slightly over budget, but tracking well for the year. Income for the year was higher than anticipated because of a number of donations, the proceeds from the Home Tour, and the sale of memorial bricks. Joan feels we are well in control of Association finances. Joan moved that the Associationís current CD be rolled over at the same bank, as the interest rate is acceptable. The motion was seconded by Ken Miller and passed.
Architectural: Ken Miller reported one of the pending issues, an unpainted door, had been taken care of. A letter is being drafted to the owner of the home at 700 Ensalmo, which is the wrong color.
Capital Projects: Robert Frost reported the new roll-up type pool cover had been installed. No protocol for its use has been adopted as of yet. He felt next year monies need to be budgeted for the correction of problems at the tennis court, and that we need to be watching the pool equipment closely as some of it is becoming pretty old and may need replacing in the not-too-distant future. When it is replaced, all available options need to be reviewed as there is some currently that is more advanced that what we have. Ben Sheffield explained the operation of a chlorinating system, which is one option that should be considered.
Common Areas: Stoney Brown reported that the common area weeds are now pretty well under control, and work will begin over the next few weeks to trim the Bird of Paradise plants and the Oleanders. All maintenance requests are being met in a timely fashion.
GVCCC: Sheila Bennen reported that two new groups have been formed to study volunteerism and the possible future flu pandemic. She will continue to monitor these committees and keep the Board informed.
Neighborhood Relations: Joe McCalpin provided a written report. He advised there is only one possible problem pending, being that of a garbage can that may not be being correctly stored. The situation will be monitored.
Recreational Facilities: Bob Hunton reported the pool skimmer thermometer did not appear to be working correctly, and that he would obtain another more accurate type to hang in the pool. The skimmer thermometer will then either be replaced or taken out of service.
Hospitality Committee: Sam Barnard reported the Committee is "alive and well" and doing fine. It has currently the sum of $1246.91 on hand. A combined Halloween/Oktoberfest is being planned for October 31, during which a maximum of 100 will be served by pre-purchase of a ticket. The Committee has held two successful Hamburger Nights in late September and earlier in October. The Committee is looking at possible remodeling of the kitchen area of the ramada, the most need being for hot water.
Neighborhood Watch: Mary Beth Wallace, chairperson of the Committee, was not present.
Enhancement Committee: Lois Blacker reported the members of the Esperanza Enhancement Team are starting to return, and the Committee will be becoming active once again over the winter. They will have a meeting soon. A garage sale is being planned for next March. They have a bank balance of $2671.51, with no current projects planned as of this time.
Old Business: None
New Business: Tom requested Bob Frost head up the Nominating Committee for the election of Board members at the annual meeting in January, 2008
He requested Joan, Sheila, Joe McCalpin, Bob Frost, and Ben Sheffield to serve on the budget committee, which needs to determine a budget in time to be approved by the November Board meeting. He will schedule a meeting during the next couple of weeks.
Sheila Bennen made a presentation about the difficulties of assuring the subdivision streetlights are working, as required by the CC&Rís. It has become time consuming, and many are simply ignoring this requirement. She presented a resolution to increase the fee for replacing the light to $25.00. Following a general discussion, it was moved and seconded to adopt the resolution, and the motion was passed unanimously. It will be published in the next two issues of the Periodico, and a copy will be included in the new home owner packet.
Adjournment: The meeting was adjourned at 1:55 p.m.