Meeting of the Board of Directors
November 19, 2012
Esperanza Estates Ramada
Green Valley, AZ
Having determined that a quorum was present, the meeting was called to order at 1:00 PM at the Sunset Ramada. The minutes of the October meeting were approved without additions or deletions.
I. Treasurer's Report: Joan Moreaux presented the financial statement for October and year to date. The budget for 2013 was presented and approved.
II. Committee Reports:
Architectural Control: Jim Lindberg reporting. Two homeowner requests for modification of their property were approved by the Committee. One proposal at 270 C. Napa was for raising the property wall 16" to gain privacy. The other was to install lattice work at 1106 C. del Sur.
Capital Projects: Boyd Morse indicated that the new rest rooms at the tennis/pickleball courts were operational and being gratefully used.
Common Area Maintenance: Dean Hess reported that the primary effort was towards trimming the common area oleander and the despicable Bird of Paradise weeds.
GVC: Joe McCalpin had no report.
Neighborhood Relations: Stacie Meyer reported the peace reigned throughout EE.
Recreational Facilities: Tom Cooke reporting. Repairs have been made to the Ramada roof and that the pool cover required repairs The pool cool deck needs replacing and the repairs will require pool closure. John Meek donated a spiffy new sign for the tennis/pickle ball courts. The oleanders at the aforementioned courts are being trimmed by volunteers.
Hospitality: Sam Barnard reporting. A soiree with liquid refreshments will be held at the Ramada on December 7th, in observance of an opportunity to party.
Neighborhood Watch: Mary Beth Wallace reported that 23 property closures were recorded in 2012.
Enhancement: Geri Lindberg reporting. The Enhancement Committee held its first meeting since the winter residents returned starting to plan for the coming year. Enhancement is planning for the decoration of the common areas for the Holidays and would appreciate volunteers.
Gardeners: Stacie Meyer reporting. The gardeners are conducting a fundraising effort by selling a very attractive front license plate with an Esperanza Estates theme.
Public Art: Kevin Welch reporting. The primary fund raising effort is the Monday Night Movie/concert. The next event will feature Neil Young in concert at Esperanza Park, complete with bonfire. The committee is looking for a site to install the ceramic snake bequeathed to the association by Kathy Sawin.
III. Old Business.
The ad hoc paint committee presented their proposed amendment to the CC&R's to permit a restricted number of colors to be used for trim. The sense of the Board was that the proposal was reasonable, but the issue of painting the T111 walls and ceilings on the back patios caused some discontent. The proposed changes were not approved by the Board simply because of that issue.
IV. New Business.
Ben Sheffield has proposed ten changes to the By Laws and CC&R's. Most of these changes involved changing the language of our documents to bring them in compliance with the Arizona revised Statutes. These were approved by the Board. One issue involved rewording the parking policy to eliminate the ambiguity in the policy statement in Section 9.2 of the CC&R's. There were five substantive proposals to Section 10.3 of the CC&R's regarding the operation of the Board. The Board approved all changes except the one regarding a limit of spending commitments by the Board. A change was proposed to Section 14.2 to change the definition of a voting majority from a majority of homeowners to two thirds of the homeowners voting on the issue. This proposal, approved by the Board, can have the effect of reducing the number of votes required to pass any issue brought before the homeowners.
The meeting was adjourned at 4:30 PM.