Meeting of the Board of Directors
March 16 , 2009
Esperanza Estates Ramada
Green Valley, AZ
The meeting was called to order at 1:00 by President Thomas Cooke.
Board members present: Joe McCalpin, Barb McCalpin, Bruce Liljegren, Joan Moreaux, Sam Barnard, Stoney Brown and Alexander Reed.
Board members absent: Absent but excused was Bob Hunton.
Announcements--Special Presentation: There were no announcements. A special presentation on the services offered by the Green Valley Assistance League was made by Christine Kang, executive director.
Acceptance of previous minutes: There were no corrections to the February meeting minutes, which are considered approved.
Treasurerís report: Joan Moreaux gave the treasurerís report. She provided details of the current financial statements, and reported generally the HOA is operating under budget to this point in the year. All is well with the HOA finances as of this time.
Architectural: Bob Hunton was absent from the meeting, so there was no architectural report.
Capital Projects: Barb McCalpin reported that there are no ongoing capital projects currently. Those recently completed will be covered by other later in the meeting.
Common Areas: Stoney Brown reported that all is well with the common areas. A volunteer tree in a common area that had become too large was recently removed, and another large tree was trimmed to prevent it from becoming a future problem. Weeds, normal for this time of year, are being dealt with to a limited extent by the landscapers to this point in time.
GVCCC: Bruce Liljegren reported briefly on the recent GVCCC activities. A report will be filed with the Periodico editor for publication in the March issue. The Pima County Executive is scheduled as a speaker for the GVCCC group in the near future. The GV Food Bank is seeking citrus for its clients, and will provide pickers for that purpose.
Neighborhood Relations: Sam Barnard reported that peace and harmony is prevailing in EE neighborhoods. A few problems with barking dogs have come up and been dealt with.
Recreational Facilities: Tom Cooke reported that all is OK with the recreational facilities. We are waiting for a second estimate on doing cosmetic work on the cool decking around the pool. The new salt water system for the pool is functioning well so far. The pool equipment room was recently cleaned to remove a pack rat nest, and steps will be taken to plug the area which the rats are apparently using for entry.
Hospitality Committee: Sam Barnard reported on the recent activities of the Committee. They have $721.06 on hand currently, and are prepared for the St Patrickís Day festivities for Tuesday evening. The event appears to be a sell-out, with all 100 tickets having been sold.
Neighborhood Watch: Mary Beth Wallace reported all is well with the Neighborhood Watch Committee.
Enhancement Committee: Geri Lindberg reported the Committee has earned more than $2000 on the recent patio sale, and have added it to their coffers. They have ordered two additional sun/wind shades for two more of the south openings in the Ramada, and made a deposit on the same. The balance will be paid for by the proceeds in their account. They are buying a couple additional items for the new Ramada sound system as well.
Old Business: Tom Cooke reported briefly on the recent ad hoc committee findings on the lamp post situation. No firm plan has been agreed upon as of this time, but the committee is moving in the right direction.
New Business: The new Ramada sound system is up and running, and was used for the first time with this Board meeting. It appears to be a resounding success. It is now possible to hear everything said by a speaker anywhere in the Ramada area. The sound covers very uniformly, with very little problem with sound escaping the immediate area. Thanks were extended to Craig and Cynthia Surprise for a major donation of equipment for the system, and to the Enhancement Team for supplying funds to finish it up. Thanks were also extended to Lance Ewing, Vince Brow, and to Eric Ellingson for major assistance on the project.
It was noted that the summer pool hours begin April 1, during which time the pool will be open from 6 am to 9 pm.
The Valle Verde Rotary Club will hold an event in the Ramada later this month, for which they will make a $75 donation to the HOA.
Adjournment: The meeting was adjourned at 1:35 p.m.