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Esperanza Estates Homeowners Association Meeting of the Board of Directors March 17th, 2008 Esperanza Estates Ramada Green Valley, AZ The meeting was called to order at 1:00 by President Thomas Cooke. Board members present: Ken Miller, Joe McCalpin, Bruce Liljegren Steve Brown and Joan Moreaux. Board members absent: Robert Frost, Bob Hunton, Joe McMahon Announcements: There no announcements Acceptance of previous minutes: There were no corrections to the February minutes, which are considered approved. Treasurer’s report: Joan Moreaux gave the treasurer’s report. She moved to transfer funds between two accounts, which will not result in any dollar amount change to the budget, but which allow a more accurate reflection of certain expenditures which have been actually made. The motion was seconded and passed. Joan next reported on the special assessment collection, which is on track. Ben Sheffield, who was attending the meeting as a member of the HOA, suggested that an immediate payment of funds received to date would better serve the purpose of the special assessment, which was to save interest expenses on the Ramada loan. Following some discussion, Steve Brown moved and Joe McCalpin seconded a motion to make an immediate payment of the funds received to date against the Ramada loan. The motion passed. COMMITTEE REPORTS: Architectural: Ken Miller reported that one request had been made for the construction of an Arizona room at his residence on Ensalmo. He intends to have it constructed by a licensed contractor, and Ken has determined the plans are in compliance with all EE architectural restrictions and requirements. Joe McCalpin moved and Bruce Liljegren seconded that the project be approved. Motion passed. Capital Projects: Bob Frost was not present so no capital projects report was given. Common Areas: Steve Brown reported that a Palo Verde tree in a common area on Napa was causing some problems with raising a driveway. He was asked to have Miguel Lopez look at it and get an estimate for repair, as the tree is a Board responsibility. He next reported there are some mistletoe issues in some of the trees in the subdivision, and he would talk with the owners about its removal. Weed spraying is nearing completion. An investigation of a Palo Verde tree on Verda Calma by the subdivision tree committee had resulted in a determination that the tree should remain in place. A nearby owner had requested its removal. GVCCC: Bruce Liljegren reported that he will be the new Board liaison with the GVCCC, and that he had attended his first meeting with Sheila Bennen, who retired from the Board in January. Bruce will try to get a report in the Periodico on a monthly basis as to what GVCCC is doing. He did report the local fire department has car seats available for the use of Green Valley residents who may have grandchildren visiting. He also advised the fire department has lock boxes available for mounting on individual residences which would contain a key to the front door, and which would be accessible only to the department. Their use would make it unnecessary for the department to knock down a door after receiving a call and having no answer when they went to the house. Neighborhood Relations: Bruce reported one incident of illegal parking on a sidewalk, which has been addressed Recreational Facilities: Tom Cooke reported he had assumed responsibility on an interim basis for the recreational facilities, in place of Bob Hunton. The new electronic pool cover was installed about 2 weeks ago and seems to be working fine. Hospitality Committee: No Committee member was present to report, but it was noted they have held several very successful events recently, and have more planned. Neighborhood Watch: No report. Enhancement Committee: Tess Ewing reported for the Enhancement Committee, which has had a very busy season, and accomplished a great deal. The new Portillio south subdivision entrance sign has been finished, except for the final landscaping. The Committee also did some landscaping improvement on the Esperanza Blvd. entrance sign. Other successful projects were obtaining heaters for the ramada, the installation of sun/wind screens on the west and part of the south side of the Ramada, and the installation of lettering for the Sunset Park arch which will spell out the Ramada name as "Sunset Ramada". They also held several successful fund raisers, and have a current bank account balance of $3384.16 for projects next year. The annual giant garage and bake sale was a big success, raising over $3000 alone. The Committee will host a Coffee Party on March 29th, to thank all of the residents who have supported them over this past year. In conjunction with the Hospitality Committee, they will be co-hosting a special thank you party for all of the EE volunteers, to be held April 1st. The Committee was extended the great thanks of the Board for all of their work and efforts on behalf of our subdivision and for all they have been able to accomplish Old Business: There was no old business for discussion. New Business: Tom Cooke reported on several items. Bob Hunton will be assuming a role of assistant to Ken Miller on the Architectural Committee, and as mentioned above, Tom will assume responsibility for the recreational facilities. Richard Chronister, our webmaster, has sold his place and is now residing in Tucson. He has indicated that at least for the time being, he will continue to service our web page. Tom will continue to pay the $4 per month charge for the page, as a donation. Pool hours will remain the same as at present for the time being, with the winter hours of 9am to 6pm. When the warmer weather returns, the Board will resume normal summer hours. This will likely not be until the end of April, or thereabouts. Sufficient volunteers have been lined up to do the twice daily chemical testing and to open and close the cover. It is not inconceivable that at a time in the future, we may employ someone to perform these tasks, but at present they are being adequately handled. Joe McCalpin has had contact with an individual who does this same type of thing for GVR, and who has indicated that he would provide a bid to us. Tom reported that he had met with and discussed the CUF with corporation counsel recently, and that an opinion letter is being prepared. One bid for resurfacing the tennis court has been received, in the sum of $5900. Another problem that users of the court say needs to be addressed is the amount of sand which blows onto it from the outside. A suggestion has been made that the sand issue could be addressed by the spreading of several feet of gravel around the perimeter of the court, and this will be looked into. The alternative is to place screening material on the fence surrounding the court to keep the sand out. There will be a cost involved with either. An alternative to resurfacing the tennis court is to make use of a new type of material that is similar to a carpet over the entire surface. This would be a permanent solution to the resurfacing that is done about every 4-5 years, but the cost appears (approximately $30,000) prohibitive at this time.
Adjournment: The meeting was adjourned at 1:25 p.m.
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